The management software includes a Late Fee function but that doesn’t fit this particular need of applying now without the wait for Fee Assessment Day. It is possible to use the Part mechanism to build a simple item to add to these orders whenever required. Here’s how to create the potential item:
- Click on Setup, select Standard Descriptions; select the Category tab
- Click Add and enter Storage Fees (or similar) and click OK to save it.
- From there, click on Standard Tables; select the Income/Payment Types tab
- Click on Add and enter the following: list the Income as Storage Fees, give it a UNIQUE GL code # (breaks it out on reports); click OK to save it.
- Click on Done to close Setup areas.
- Go to Inventory or Parts List, click Add to create a new item
- Enter the following:
Part number – STR (or similar), Description: Daily Storage Fee*
* NOTE: Be certain your item complies with state and local regulations regarding storage charges (taxable? Etc) - Assign it your new Category called Storage Fees (or similar)
- Assign it your new Account Revenue entry Storage (or similar)
- Confirm taxable status (check or un-check the tax checkbox)
- Put a check in User Entered Sale to prevent markup activity
- Enter the amount ($10, $20, ?) PER DAY to charge in Price field
- Click OK to save it and ignore the vendor assignment warning
When this is applied to a customer in the form of an invoice all you’ll have do is change the Quantity field to reflect the number of days being charged for.
IMPORTANT: If you are actively charging shop supplies and/or Hazmat, you should use Order Options to turn them off for the generation of storage fees invoices.